Cover for Tips for Effectively Managing Remote Teams

Tips for Effectively Managing Remote Teams

Working from home. A wonderful thing, as we’ve all recently come to realize. What, to many of us, once seemed like a pipe dream reserved for E-commerce entrepreneurs and freelancers has now become the worldwide norm.

As a result, tens of thousands of team leaders and managers everywhere find themselves managing completely remote teams for the first time in their careers - a daunting task to say the least. It’s something they’ve never done and that they had little to no time to prepare for given how quickly the world changed gears early this year.

If you’re one of those managers I’m talking about, this list of advice might just be what you need to keep your team focused and successful:

Stay connected when you’re supposed to be connected

Something we’ve all realized since starting our telecommuting days is that accessing information is a lot harder to do when everyone is working remotely. Even getting answers to seemingly simple questions requires you to embark on a digital quest fit for a knight (or a hobbit).

You know the process. You have a question for someone (let’s call him Steve). You send Steve a Slack. You wait a few minutes. No response. You send a friendly follow up. No response. Now what? Do you call? Do you ask someone else? Or do you send a third message. No, of course not. You’re not crazy.

These are things we never had to worry about when we worked five feet apart from each other. So how do we solve this communication problem? Stay connected. Turn your Slack and email notifications on. Don’t put your phone on silent. Keep in touch.

If you have to jump on an important call or have a meeting where you can’t be interrupted or just need an hour to yourself to focus and get stuff done, send a quick message to your team to let them know you’ll be out of touch for awhile and to only reach out if they need something urgently. Make sure to keep everyone in the loop when you’re taking a day off or leaving early for an appointment.

Disconnect when you’re supposed to be disconnected

Just as important as consistently communicating with your remote team is consistently not communicating. You should establish dark hours of communication, both during the work day and after, where notifications are silenced and interruptive messages are only sent for critical situations.

While these dark hours can be helpful during the day to give employees time to work uninterrupted, it is especially important to implement dark hours after the work day is over. That means no Slack, no emails, and no calls after a certain time.

Respect your coworkers home life and ask that they respect yours.

Spice things up

Professional communication should be just that: professional. But knowing what communication should be professional and where you can take some creative liberty is crucial to keeping communication alive in your remote team.

It’s hard enough understanding the emotion behind written communication without worrying about proper verbiage and email signatures.

Of course there are times where you do need to keep things professional. But outside of that, don’t be afraid to spice things up. Throw in an emoji at the end of an email or attach a gif to a Slack. Keep it interesting 🤘 .

Check In Daily

Checking in with your team should be something you’re doing every single day. Every. Single. Day.

Daily check-in doesn’t mean sending a ‘good morning’ message to your team’s group chat (and it definitely doesn’t mean adding a thumbs up to someone else’s ‘good morning’ and calling it good).

Whenever possible, you should be holding daily check-ins face to face via video conference. Having the chance to see each other’s faces regularly will go a long way to maintaining team unity and keeping morale high.

And since it’s a daily check-in, don’t draw it out. Keep it brief and to the point. Just long enough for all members to give feedback on relevant projects and to answer any questions that might come up.

If you’re a team leader managing an all-remote team for the first time, just know you aren’t alone in the struggle. Your team members will appreciate any extra steps you take to ensure they have everything they need to continue to be successful.

So keep it up. You’re doing great.

Reid Hiatt

Reid Hiatt